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Google Workspace Admin - Create PDF, Word, Excel Documents
Google Workspace Admin can connect with Documentero to automatically create documents whenever a new user is added to your organization. By using the Watch Users trigger, details from the new account can be sent to Documentero templates to generate files like welcome letters, onboarding kits, or access reports. The integration works through API or automation platforms such as Make, Zapier, and n8n, making it easy to set up custom workflows that fit your company’s needs.
Google Workspace Admin
Documentero
Triggers
Watch Users — Triggers when a new user is created.
Actions
Create Document - Generate Word, Excel or PDF Document based on data from Google Workspace Admin using Document Template
Create Document and Send as Email Attachment - Generate Word, Excel or PDF Document based on data from Google Workspace Admin using Document Template and sends it to the specified email as an attachment.
Use Cases
Automatically generate employee welcome letters from Google Workspace Admin new user data
Create personalized onboarding kits in PDF when a new Google Workspace user is added
Export new user account details from Google Workspace Admin into an Excel file
Generate HR compliance forms whenever a new Google Workspace account is created
Create IT setup documents for each new Google Workspace Admin user
Automatically produce user access summaries in PDF from Google Workspace Admin
Generate printable ID request forms for new Google Workspace users
Create department-specific onboarding documents when a user joins via Google Workspace Admin
Export new user role assignments into a formatted .docx file
Generate training schedule documents for employees added in Google Workspace Admin
How you can use Google Workspace Admin + Documentero
Onboarding Packet
Generate a personalized PDF onboarding packet for every new employee created in Google Workspace Admin.
Welcome Letter
Automatically create a .docx welcome letter with the new user’s name and role using a Documentero template.
Access Credentials Sheet
Produce an .xlsx file listing assigned email, groups, and permissions for each new user.
HR Documentation
Send new employee details to Documentero to generate HR forms and policy acknowledgment documents.
IT Setup Checklist
Create a PDF checklist for IT staff whenever a new account is added in Google Workspace Admin.
Setup Guides
Zapier Tutorial: Integrate Google Workspace Admin with Documentero
- Create a new Zap in Zapier.
- Add Google Workspace Admin to the zap and choose one of the triggers (Watch Users). Connect your account and configure the trigger.
- Sign up to Documentero (or sign in). In Account Settings, copy your API key and create your first document template.
- In Zapier: Add Documentero as the next step and connect it using your API key.
- In your zap, configure Documentero by selecting the Generate Document action, picking your template, and mapping fields from the Google Workspace Admin trigger.
- Test your zap and turn it on.
Make Tutorial: Integrate Google Workspace Admin with Documentero
- Create a new scenario in Make.
- Add Google Workspace Admin to the scenario and choose one of the triggers (Watch Users). Connect your account and configure the trigger.
- Sign up to Documentero (or sign in). In Account Settings, copy your API key and create your first document template.
- In Make: Add Documentero as the next step and connect it using your API key.
- In your scenario, configure Documentero by selecting the Generate Document action, picking your template, and mapping fields from the Google Workspace Admin trigger.
- Run or schedule your scenario and verify the output.
n8n Tutorial: Integrate Google Workspace Admin with Documentero
- Create a new workflow in n8n.
- Add Google Workspace Admin to the workflow and choose one of the triggers (Watch Users). Connect your account and configure the trigger.
- Sign up to Documentero (or sign in). In Account Settings, copy your API key and create your first document template.
- In n8n: Add Documentero as the next step and connect it using your API key.
- In your workflow, configure Documentero by selecting the Generate Document action, picking your template, and mapping fields from the Google Workspace Admin trigger.
- Execute (or activate) your workflow and verify the output.
