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Virtuagym - Create PDF, Word, Excel Documents
Virtuagym connects with Documentero to turn member and visit data into ready-to-use documents. You can automatically create contracts, invoices, or reports based on new memberships or check-ins. With real-time triggers, Documentero generates PDF, DOCX, or XLSX files directly from custom templates whenever Virtuagym updates. This makes it easy to keep paperwork consistent and up to date without manual effort.
Virtuagym
Documentero
Triggers
Watch Visits — Returns new visits (check-in's actions of members in a club) since the last check.
Watch Members — Returns new or updated members.
Watch Memberships — Returns new or updated membership instances since the last check.
Watch Members Credits — Returns newly updated credits since the last check.
Watch Members (by ID) — Triggers when a new club member has been created/added. Difference from Watch Members module is that this module uses only member IDs to detect new ones.
Actions
Create Document - Generate Word, Excel or PDF Document based on data from Virtuagym using Document Template
Create Document and Send as Email Attachment - Generate Word, Excel or PDF Document based on data from Virtuagym using Document Template and sends it to the specified email as an attachment.
Use Cases
Automatically generate PDF invoices from Virtuagym membership updates
Create custom DOCX contracts when new Virtuagym members join
Export XLSX attendance sheets from Virtuagym visit data
Generate personalized welcome letters for new Virtuagym members
Create PDF credit balance reports from Virtuagym member credits
Automatically generate renewal notices from Virtuagym membership changes
Export detailed XLSX reports on Virtuagym membership activity
Create DOCX performance summaries for Virtuagym club visits
Automatically generate cancellation letters from Virtuagym membership updates
Export PDF receipts for Virtuagym credit purchases
How you can use Virtuagym + Documentero
Membership Contracts
Generate personalized membership agreements in PDF whenever a new member is added in Virtuagym.
Visit Reports
Create weekly attendance reports in XLSX based on new check-ins recorded in Virtuagym.
Invoice Generation
Automatically produce invoices in DOCX for members with updated credits or new memberships.
Member Profiles
Generate detailed member profile documents from Virtuagym data for onboarding or record-keeping.
Club Performance Summaries
Build monthly performance summaries in PDF using membership and visit data pulled from Virtuagym.
Setup Guides
Make Tutorial: Integrate Virtuagym with Documentero
- Create a new scenario in Make.
- Add Virtuagym to the scenario and choose one of the triggers (Watch Visits, Watch Members, Watch Memberships). Connect your account and configure the trigger.
- Sign up to Documentero (or sign in). In Account Settings, copy your API key and create your first document template.
- In Make: Add Documentero as the next step and connect it using your API key.
- In your scenario, configure Documentero by selecting the Generate Document action, picking your template, and mapping fields from the Virtuagym trigger.
- Run or schedule your scenario and verify the output.
