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Customer Complaint Form Document Template

A standard form for customers to submit complaints, including contact info, issue description, and resolution expectations.

Customer Complaint Form

This form allows customers to register an official complaint regarding a product, service, or experience. Please provide your contact details, a clear description of the issue, and your expectations for resolution. This information helps us address your concerns promptly and effectively.

Customer Information

Full Name: {fullName}
Email: {email}
Phone Number: {phone}
Customer ID (if applicable): {customerId}

Complaint Details

Date of Incident: {incidentDate}
Location of Incident (Branch/Online): {incidentLocation}
Product/Service Involved: {productOrService}

Description of the Issue:

{description}

Steps Taken (if any) to Seek Resolution:

{stepsTaken}

Expected Resolution

{expectedResolution}

Attachments

Attached Files:

{#attachments}

  • {fileName}

{/attachments}

Other Complaints Submitted

{#$ previousComplaints.length > 0}

Date Complaint Reference Status
{#previousComplaints}{date} {reference} {status}{/previousComplaints}

{/}

{#$ previousComplaints.length == 0}

No previous complaints found.

{/}

Additional Comments

{additionalNotes}

Submitted On: {submissionDate}

This document template includes dynamic placeholders for automated document generation with Documentero.com. Word Template - Free download

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Use Cases

Automate Customer Complaint Form Using Forms

collect customer complaints through an online complaint form
embed customer complaint submission form on company website
create mobile-responsive form to gather customer service issues
use customizable web form to capture complaint details and resolution expectations
automate complaint intake by sharing a secure customer service form link

Generate Customer Complaint Form Using APIs

trigger complaint form generation from CRM system via API
generate customer complaint document using API when a ticket is created
auto-fill customer complaint form from mobile app using document generation API
create complaint form PDFs via REST API for internal archiving
auto-generate customer issue forms from chatbot input using API

Integrations / Automations

create customer complaint forms from Zendesk tickets via Zapier
automatically generate complaint documents in Google Drive when a Google Form is submitted
trigger complaint form generation from Salesforce case updates using Make.com
generate complaint resolution documentation when a new Notion task is tagged
send completed complaint form to Slack when triggered by Typeform submission

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