W

Warranty Claim Form Document Template

Used by customers to submit warranty claims for faulty or broken products.

Warranty Claim Form

This form is used by customers to submit a warranty claim for a defective or malfunctioning product. Please fill in all required fields accurately to initiate the claim process.

Customer Information

Full Name: {fullName}

Email Address: {email}

Phone Number: {phoneNumber}

Address: {address}

Product Information

Product Name: {productName}

Model Number: {modelNumber}

Serial Number: {serialNumber}

Purchase Date: {purchaseDate}

Retailer: {retailer}

Issue Description

Problem Description:

{problemDescription}

Photos of Product (If Applicable)

{#photos}

{photoDescription}

{%photo}

{/photos}

{^photos}No photos were uploaded with this claim.{/photos}

Actions Taken

{#actionsTaken}

  • {action}

{/actionsTaken}

Previous Support Contact

{#hasContactedSupport}Customer has previously contacted support regarding this issue.
Support Ticket ID: {supportTicketId}
Support Response Summary:
{supportResponse} {/hasContactedSupport}

{^hasContactedSupport}Customer has not contacted support previously.{/hasContactedSupport}

Replacement or Refund Preference

Customer Preference: {preference}

Additional Notes

{additionalNotes}

Submitted Products

Product Model Serial Issue
{#submittedItems}{product}{model}{serial}{issue}{/submittedItems}

Declaration

I, {fullName}, confirm that all provided information is accurate to the best of my knowledge and understand that providing false claims may result in denial of warranty processing.

Signature: {signature}

Date: {submissionDate}

This document template includes dynamic placeholders for automated document generation with Documentero.com. Word Template - Free download

Download Word Template (.DOCX)
Template Icon

Customize Template

Download the Warranty Claim Form template in .DOCX format. Customize it to suit your needs using your preferred editor (Word, Google Docs...).

Configure Icon

Upload & Configure

Upload the template to Documentero - Document Generation Service, then map and configure template fields for your automated workflow.

Create Icon

Generate Documents

Populate templates with your data and generate Word (DOCX) or PDF documents using data collected from shareable web Forms, APIs, or Integrations.

Use Cases

Automate Warranty Claim Form Using Forms

collect warranty claim data via online form and generate claim document
auto-generate warranty claim form from customer input on website
create fillable warranty claim form linked to product registration form
embed warranty claim submission form on customer support portal
collect broken product details and generate warranty form instantly

Generate Warranty Claim Form Using APIs

generate warranty claim form via API from CRM system
auto-fill warranty claim form using product serial number via API
trigger warranty document creation from helpdesk software
generate pre-filled warranty forms from mobile app support requests
create claim documents on-demand from warranty ticketing API

Integrations / Automations

automatically generate warranty claim form from Zendesk ticket using Zapier
create PDF warranty claims from Google Forms submissions
send warranty claim form to Dropbox after Typeform is filled
generate and send warranty form via email when customer flags issue in HubSpot
auto-generate warranty document using Make when Airtable record is updated

Other templates in Customer Service & Support

Summary document detailing how a customer issue was resolved, for internal or customer use.
Report compiling results and insights from customer feedback surveys.

Help Desk Ticket Log

SpreadsheetXLSX

Tracks customer support tickets with issue details, status, and resolution steps.
Template to track and document customer service calls, including time, rep, and resolution status.