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Seating Chart Planner Spreadsheet Template

Arranges seating assignments for guests at tables or in a venue layout.

Seating Chart Planner
This document helps organize guest seating arrangements for events. Fill in guest details, assign them to tables and seats, and use this planner to visualize the event layout.

Event Name:	{eventName}
Event Date:	{eventDate}
Venue:	{venueName}

Guest List
Guest Name	Table Number	Seat Number	Meal Preference	RSVP Confirmed
{#guests.name}	{#guests.tableNumber}	{#guests.seatNumber}	{#guests.mealPreference}	{#guests.rsvpConfirmed}

Table Summary
Table Number	Total Seats	Filled Seats	Empty Seats
{#tables.tableNumber}	{#tables.totalSeats}	{#tables.filledSeats}	{#tables.emptySeats}

This document template includes dynamic placeholders for automated document generation with Documentero.com. Excel Template - Free download

Download Excel Template (.XLSX)

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Download the Seating Chart Planner template in .XLSX format. Customize it to suit your needs using your preferred editor (Excel, Google Sheets...).

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Use Cases

Automate Seating Chart Planner Using Forms

collect wedding guest RSVPs to auto-generate seating chart in Excel

create seating plan from event registration form responses

gather banquet attendees' meal preferences to customize table assignments

build corporate event seating chart from online attendee form

collect school event guest list via form to pre-fill seating layout spreadsheet

Generate Seating Chart Planner Using APIs

generate Excel seating chart from event management system via API

trigger automated table assignments from CRM data using API

create venue layout spreadsheet from mobile app guest check-ins

auto-fill seating chart from custom RSVP platform through API call

dynamically build Excel seating plan from conference attendee database

Integrations / Automations

use Zapier to update seating chart when new Google Form is submitted

auto-create Excel seating layout from Eventbrite registrations in Make

send guest list updates from Airtable to generate seating plan spreadsheet

connect Typeform responses to output Excel seating chart via workflow automation

auto-generate table assignments from Trello guest checklist using Zapier

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