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Background Check Authorization Document Template

Consent form allowing employers to run background checks on candidates.

Background Check Authorization

Purpose: This document serves as a formal authorization for employers to perform background checks on an individual being considered for employment. The information obtained through these checks will be used solely for employment-related decisions and in accordance with applicable laws.

Candidate Information

Full Name: {fullName}
Date of Birth: {dateOfBirth}
Social Security Number (Last 4 digits): {ssnLast4}
Address: {address}
Phone Number: {phoneNumber}
Email: {email}

Employer Information

Company Name: {companyName}
Contact Person: {employerContact}
Contact Phone: {employerPhone}
Position Applied For: {positionApplied}

Consent and Authorization

I, {fullName}, hereby authorize {companyName} to obtain information regarding my background, including but not limited to:

{#backgroundChecks}

  • {checkType}

{/backgroundChecks}

This information may be obtained from government agencies, current and previous employers, educational institutions, and other relevant sources, and may include records such as criminal history, credit history, employment history, and educational verification.

I understand that I have the right to request a copy of the report obtained and that I have the right to dispute any inaccurate or incomplete information.

This authorization shall remain in effect during the application process and, if hired, throughout the duration of my employment, unless revoked in writing.

Signature

Printed Name: {fullName}
Signature: ___________________________
Date: {dateSigned}

Optional Notes

{^hasNotes}No additional notes provided.{/hasNotes}

{#hasNotes}Notes: {notes}{/hasNotes}

This document template includes dynamic placeholders for automated document generation with Documentero.com. Word Template - Free download

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Use Cases

Automate Background Check Authorization Using Forms

collect background check consent from job applicants via online form
create branded background check authorization forms for new hires
send mobile-friendly background screening forms to candidates
capture digital consent for background checks using embedded form links
collect electronic signatures for background check approvals from applicants

Generate Background Check Authorization Using APIs

automatically generate background check authorization when candidate is added to ATS
trigger background screening form generation via REST API on candidate shortlisting
generate and store background check consents in HR system via API
auto-create authorization forms during onboarding from internal HR workflow
send personalized background check documents via email through custom API call

Integrations / Automations

generate background check forms automatically from Google Sheets applicant list
auto-send background screening documents using Zapier when a form is submitted
create background check authorization in DocuSign when a new row is added in Airtable
integrate with BambooHR to auto-create background check consent forms for new hires
trigger background check form generation in Make when candidate status changes

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