Trade Show Checklist

Purpose: This checklist is designed to help businesses effectively plan and coordinate logistics, marketing, staffing, and materials prior to attending a trade show. Use this document to ensure nothing is overlooked as you prepare for the event.

Event Details

• Event Name: {eventName}
• Date: {eventDate}
• Location: {eventLocation}
• Booth Number: {boothNumber}

Key Contacts

Travel & Accommodations

• Arrival Date: {arrivalDate}
• Departure Date: {departureDate}
• Hotel Name: {hotelName}
• Reservation Number: {reservationNumber}
• Transportation Method: {transportationMethod}

Marketing Materials

{#materials}

• {itemName} – Quantity: {quantity}

{/materials}

Booth Setup Requirements

{#requirements}

• {requirement}

{/requirements}

Staff Assigned

Pre-Show Promotions

{#promotions}

1. {channel}: {description}

{/promotions}

Miscellaneous Notes

{additionalNotes}

Insurance Coverage

{#hasInsurance}Insurance Provider: {insuranceProvider}
Policy Number: {policyNumber}{/hasInsurance}

{^hasInsurance}No insurance coverage has been secured for this event.{/hasInsurance}