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Recruitment Tracker Document Template

Spreadsheet to track job openings, candidate stages, and hiring status.

Recruitment Tracker

Purpose: This document is designed to help HR departments and hiring managers systematically track job openings, candidates under consideration for those roles, and the hiring status of each position. It serves as a centralized spreadsheet-style overview for recruitment management and planning.

Company Details

  • Company Name: {companyName}
  • Recruitment Period: {recruitmentPeriod}
  • Prepared By: {preparedBy}
  • Date: {date}

Open Positions

Job Title Department Hiring Manager Status Number of Candidates
{#openPositions}{jobTitle} {department} {hiringManager} {status} {candidateCount}{/openPositions}

Candidate Pipeline (Per Position)

{#positions}

Position: {jobTitle}

Candidate Name Email Phone Stage Notes
{#candidates}{candidateName} {email} {phone} {stage} {notes}{/candidates}

{/positions}

Summary

  • Total Positions Open: {totalOpenPositions}
  • Total Candidates in Process: {totalCandidates}
  • Positions Filled: {positionsFilled}
  • Positions on Hold: {positionsOnHold}

Note: Use this tracker to monitor recruitment KPIs and coordinate effectively between internal stakeholders and external recruiters.

This document template includes dynamic placeholders for automated document generation with Documentero.com. Word Template - Free download

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Use Cases

Automate Recruitment Tracker Using Forms

collect job applicant data via online form to populate recruitment tracker
create recruitment tracker from form submissions for new hiring requests
generate candidate pipeline report from recruiter input form
auto-fill job opening details from hiring manager form into tracker
streamline HR intake form responses into recruitment tracking spreadsheet

Generate Recruitment Tracker Using APIs

trigger recruitment tracker generation from applicant tracking system via API
auto-generate hiring status report from HRIS API data
integrate recruitment metrics API to update candidate stage in tracker
generate job opening tracker from CRM recruitment data using API
sync candidate information from custom hiring platform API into recruitment tracker

Integrations / Automations

auto-generate recruitment tracker from Google Forms via Zapier
build candidate tracking sheet from Typeform and Airtable with Make
create hiring status dashboard in Google Sheets when new Trello card is added
update recruitment tracker with interview results from Calendly using Zapier
sync Notion job board entries to recruitment tracking spreadsheet using automation tools

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