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IT Asset Inventory Document Template

Lists all IT equipment, software licenses, and their current status.

IT Asset Inventory

Purpose: This document provides a structured overview of all IT assets, including hardware and software, along with their assigned users, locations, and statuses. It ensures efficient tracking, management, and auditing of IT resources within the organization.

Organization Details

Organization Name: {organizationName}
Inventory Date: {inventoryDate}
Prepared By: {preparedBy}

1. Hardware Inventory

Asset Tag Type Brand/Model Assigned To Location Status
{#hardwareItems}{assetTag} {type} {brandModel} {assignedTo} {location} {status}{/hardwareItems}

2. Software Licenses

Software Name Version License Key Seats Purchased Seats Assigned Expiration Date
{#softwareLicenses}{softwareName} {version} {licenseKey} {seatsPurchased} {seatsAssigned} {expirationDate}{/softwareLicenses}

3. Disposal/Out-of-Service Items

{^hasDisposedItems}

No disposed items recorded at this time.

{/hasDisposedItems}

{#hasDisposedItems}

Asset Tag Type Reason for Disposal Date Removed
{#disposedItems}{assetTag} {type} {disposalReason} {removalDate}{/disposedItems}

{/hasDisposedItems}

4. Notes & Observations

{notes}

Review Status

{#isReviewed}This IT inventory has been reviewed and approved by the IT department.{/isReviewed} {^isReviewed}This IT inventory has not yet been reviewed.{/isReviewed}

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Use Cases

Automate IT Asset Inventory Using Forms

collect IT asset details using a web form to generate inventory report
create custom IT equipment intake form for automatic inventory generation
gather software license data via online form to generate compliance document
use employee-submitted forms to update IT hardware inventory
generate IT asset list from department-submitted web form entries

Generate IT Asset Inventory Using APIs

automatically generate IT asset inventory report from internal asset management API
trigger document generation from CMDB updates via API
create real-time IT inventory reports by integrating REST API with tracking system
generate software license summary from endpoint monitoring API data
schedule daily IT asset inventory documents through automation script and API

Integrations / Automations

generate IT asset inventory document from Google Sheets via Zapier
automate IT equipment tracking reports using Make and Airtable integration
create IT asset inventory PDFs from ServiceNow records with Zapier workflow
sync Microsoft Forms responses to generate IT asset report via Power Automate
generate monthly IT inventory document from Trello asset tracker integration

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