System Decommissioning Plan

Purpose: This document outlines the process for safely retiring or decommissioning an IT system. It includes steps for data migration, hardware disposal, system access removal, and other considerations necessary to ensure a complete and secure decommissioning process.

1. Project Overview

System Name: {systemName}

System Owner: {systemOwner}

Decommissioning Date: {decommissionDate}

Prepared By: {preparedBy}

2. Purpose of Decommissioning

{decommissionPurpose}

3. Stakeholders

4. System Details

System Description: {systemDescription}

Dependencies: {systemDependencies}

Location of System: {systemLocation}

Data Classification: {dataClassification}

5. Decommissioning Steps

1. Assessment: Review the system’s current use, data, and dependencies.
2. Communication: Notify all stakeholders about planned decommissioning activities and timelines.
3. Data Migration: Ensure all essential data is backed up or migrated.
   • Data Destination: {dataDestination}
   • Responsible Party: {dataResponsible}
4. Access Removal: Revoke system access from all users.
5. Service Shutdown: Disable and shut down the system components.
6. Hardware Disposal: Manage hardware decommissioning responsibly.
   • Disposal Method: {hardwareDisposalMethod}
   • Disposal Vendor: {hardwareDisposalVendor}
7. Documentation Archive: Archive all relevant system documentation and records.

6. Decommissioning Checklist

{#checklist}

• {item}

{/checklist}

7. Risks and Mitigation

8. Post-Decommissioning Actions

{#postActions}

• {action}

{/postActions}

9. Approval