M

Maintenance Agreement Document Template

Defines the terms for ongoing maintenance services for software, equipment, or property.

Maintenance Agreement

Purpose: This Maintenance Agreement outlines the terms and conditions under which ongoing maintenance services will be provided for software, equipment, or property.

1. Parties

This Maintenance Agreement ("Agreement") is entered into on {date} ("Effective Date") by and between:

  • Service Provider: {providerName}, located at {providerAddress}
  • Client: {clientName}, located at {clientAddress}

2. Maintenance Services

The Service Provider agrees to provide the following maintenance services:

{#services}

  • {description}

{/services}

3. Term

The term of this Agreement will commence on {startDate} and will continue for a period of {duration}, unless terminated earlier in accordance with this Agreement.

4. Fees and Payment

The Client agrees to pay the Service Provider a fee of {feeAmount} {paymentFrequency}. All payments shall be made to the following account/details:

  • Bank Name: {bankName}
  • Account Number: {accountNumber}
  • Payment Due Date: {dueDate}

5. Response Time and Availability

The Service Provider will respond to maintenance requests within {responseTime} and will be available during the following hours:

  • Days: {availableDays}
  • Hours: {availableHours}

6. Equipment or Property Covered

This Agreement applies to the following equipment or software:

Item Description Serial Number/ID Location
{#items}{itemName} {itemDescription} {itemID} {itemLocation}{/items}

7. Exclusions

The following services or items are not included under this Agreement:

{#exclusions}

  • {item}

{/exclusions}

8. Termination

Either party may terminate this Agreement by providing {terminationNotice} written notice. Upon termination, any outstanding fees shall remain payable.

9. Liability

The Service Provider's total liability under this Agreement shall not exceed {liabilityLimit}.

10. Miscellaneous

  • This Agreement is governed by the laws of {jurisdiction}.
  • Any amendments to this Agreement must be made in writing and signed by both parties.

11. Insurance

{#hasInsurance}The Service Provider confirms that appropriate insurance coverage is in place during the term of this Agreement.{/hasInsurance}

{^hasInsurance}The Service Provider does not carry insurance for the services rendered under this Agreement.{/hasInsurance}

12. Signatures

Service Provider Client
Name: {providerRepName} Name: {clientRepName}
Title: {providerTitle} Title: {clientTitle}
Signature: _______________________ Signature: _______________________
Date: {providerSignDate} Date: {clientSignDate}

This document template includes dynamic placeholders for automated document generation with Documentero.com. Word Template - Free download

Download Word Template (.DOCX)
Template Icon

Customize Template

Download the Maintenance Agreement template in .DOCX format. Customize it to suit your needs using your preferred editor (Word, Google Docs...).

Configure Icon

Upload & Configure

Upload the template to Documentero - Document Generation Service, then map and configure template fields for your automated workflow.

Create Icon

Generate Documents

Populate templates with your data and generate Word (DOCX) or PDF documents using data collected from shareable web Forms, APIs, or Integrations.

Use Cases

Automate Maintenance Agreement Using Forms

collect customer input to generate maintenance agreement via online form
create maintenance contract from client-submitted service requirements
generate property maintenance agreement from tenant request form
produce software maintenance agreement using IT service form
auto-generate equipment servicing agreement based on vendor intake form

Generate Maintenance Agreement Using APIs

generate maintenance agreement from CRM when deal is closed
automatically create software support contract via API from helpdesk system
generate equipment maintenance agreement when new asset is added to inventory system
create ongoing service agreement triggered by ERP maintenance module
automate recurring contract creation for managed services via API

Integrations / Automations

generate maintenance agreement from Google Form submission using Zapier
auto-create service contract from Airtable service records with Make
create property maintenance contract from HubSpot deal via Zapier workflow
trigger maintenance agreement document generation from Trello card update
generate equipment maintenance contract based on Basecamp task completion

Other templates in Legal & Contracts

Legal Billing Statement

SpreadsheetXLSX

Summarizes services rendered by legal professionals with hours, rates, and total fees for client billing.

NDA Tracker

SpreadsheetXLSX

Logs non-disclosure agreements, their signatories, and expiration dates for confidentiality management.

Document Revision Log

SpreadsheetXLSX

Tracks versions of legal documents with dates, changes made, and responsible parties for record-keeping.

SAAS Agreement

DocumentDOCX

Covers terms for providing software as a service, including access, fees, and support.