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Project Communication Plan Document Template

Outlines how information will be shared among stakeholders, including frequency and channels.

Project Communication Plan

Purpose: This document outlines the communication plan for the project {projectName}. It specifies how information will be communicated between stakeholders, the communication methods used, frequency, and key responsibilities, in order to facilitate clear and timely exchange of information throughout the project lifecycle.

Project Overview

  • Project Name: {projectName}
  • Project Manager: {projectManager}
  • Start Date: {startDate}
  • Expected End Date: {endDate}

Communication Objectives

  • Ensure consistent and timely information sharing among all stakeholders.
  • Maintain transparency regarding project progress and risks.
  • Promote collaboration and effective decision-making.

Stakeholder Communication Matrix

Stakeholder Role Information Needs Communication Method Frequency Responsible
{#communicationMatrix}{stakeholder} {role} {infoNeeds} {method} {frequency} {responsible}{/communicationMatrix}

Communication Methods

{#methods}

  • {name}: {description}

{/methods}

Meeting Schedule

Meeting Name Participants Frequency Channel Owner
{#meetings}{meetingName} {participants} {meetingFrequency} {channel} {owner}{/meetings}

Reporting

  • Status Reports: {statusReportFrequency} via {statusReportChannel}
  • Risk Reports: {riskReportFrequency} via {riskReportChannel}
  • Escalation Procedure: {escalationProcedure}

Glossary

{#glossary}

  • {term}: {definition}

{/glossary}

This document template includes dynamic placeholders for automated document generation with Documentero.com. Word Template - Free download

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Use Cases

Automate Project Communication Plan Using Forms

collect project communication details via online form to generate stakeholder communication plan
generate project communication plan from team input form during project kickoff
create a communication strategy document using submitted project stakeholder form
use web form to compile communication roles and responsibilities into a structured plan
auto-generate project communication guidelines from form responses collected during project onboarding

Generate Project Communication Plan Using APIs

generate project communication plan document via API trigger from project management system
auto-create communication plan when new project is created in your CRM via API
use REST API to populate and export stakeholder communication plan from internal database
automatically generate and attach communication plan to project records via platform API
trigger communication plan generation from project creation event in custom business app using API

Integrations / Automations

create project communication plan when new Asana project is added using Zapier
auto-generate stakeholder communication plan from new Trello board using Make automation
generate communication plan from Google Sheets project tracker using workflow integration
send Slack form data to generate project communication plan document automatically
create project communication plan when a new task list is published in Monday.com using Zapier

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