Out-of-Stock Notification Document Template

Template informing customers that a product is currently unavailable and restock ETA.

Out-of-Stock Notification

This document serves to inform the customer regarding the current unavailability of a specific product and provides an estimated timeframe for restocking.

Dear {customerName},

Thank you for your interest in {productName}. We regret to inform you that this item is currently out of stock.

We understand how important this product is to you and want to assure you that we are actively working to replenish our inventory.

Estimated Restock Information

Product Name	Status	Estimated Restock Date
{#products}{productName}	{status}	{restockDate}{/products}

Alternative Products You May Be Interested In

While you wait, you might want to consider the following items:

{#alternatives}

{altProductName}: {altDescription}

{/alternatives}

Next Steps

You have the following options:

Notify Me: Sign up to receive an email when the product is back in stock.
Alternative Item: Choose a similar item from the list above.
Contact Us: Reach out to customer service for personalized assistance.

Customer Service Contact

If you have any questions or need personalized suggestions, feel free to reach out:

Email: {supportEmail}
Phone: {supportPhone}
Business Hours: {businessHours}

We appreciate your patience and understanding.

Kind regards,
{companyName} Customer Service Team

This document template includes dynamic placeholders for automated document generation with Documentero.com. Word Template - Free download

Download Word Template (.DOCX)

Customize Template

Download the Out-of-Stock Notification template in .DOCX format. Customize it to suit your needs using your preferred editor (Word, Google Docs...).

Upload & Configure

Upload the template to Documentero - Document Generation Service, then map and configure template fields for your automated workflow.

Generate Documents

Populate templates with your data and generate Word (DOCX) or PDF documents using data collected from shareable web Forms, APIs, or Integrations.

Use Cases

Automate Out-of-Stock Notification Using Forms

collect product availability updates from vendors and notify customers of out-of-stock items

allow store managers to submit out-of-stock alerts and generate customer notifications

gather restock ETA details from fulfillment teams using a digital form

enable customer service reps to generate stock notification documents via simple web forms

track out-of-stock SKUs across stores through a shareable intake form and send alerts

Generate Out-of-Stock Notification Using APIs

automatically generate out-of-stock notification when inventory drops to zero via API

trigger stock alert document generation from e-commerce backend systems like Shopify

generate out-of-stock notices from ERP platforms using document generation API

create product unavailability emails when API detects delay in replenishment ETA

generate customer-facing out-of-stock updates from warehouse management software via API

Integrations / Automations

send out-of-stock notification using Zapier when Google Sheets inventory drops to zero

automate customer stock alerts from Shopify using Make and document generation platform

generate stock unavailability documents when new ticket is created in Zendesk

auto-send product restock delay letters from WooCommerce through document automation workflows

integrate HubSpot form submissions to trigger generation of out-of-stock notification

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