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Product Return Policy Document Template

Clearly outlines the rules and process for returning products.

Product Return Policy

Purpose: This document clearly outlines the conditions, procedures, and timeframes related to returning products purchased from {companyName}. It helps ensure transparency and sets expectations for both the customer and the business.

Return Eligibility

Customers can request a return within {returnWindowDays} days of receiving the product.

Products must meet the following conditions to be eligible for return:

{#returnConditions}

  • {condition}

{/returnConditions}

{^returnConditions}No specific return conditions are defined at this time.{/returnConditions}

Non-Returnable Items

{#nonReturnableItems}

  • {item}

{/nonReturnableItems}

{^nonReturnableItems}All items are currently eligible for return based on general return rules.{/nonReturnableItems}

Return Process

  1. Initiate Return: Contact our support team at {supportEmail} or log in to your account and select the product to return.
  2. Shipping: Send the product to the return address: {returnAddress}.
  3. Approval and Refund: Once the product is received and inspected, refunds are typically processed within {refundProcessingDays} business days.

Return Shipping Costs

{#customerPaysShipping}The customer is responsible for return shipping fees.{/customerPaysShipping}

{^customerPaysShipping}Return shipping is free of charge for eligible returns.{/customerPaysShipping}

Exchange Policy

{#exchangesAllowed}Customers may request an exchange for a different size, color, or replacement within the return period. All exchange requests are subject to product availability.{/exchangesAllowed}

{^exchangesAllowed}We do not offer exchanges at this time. You may return the product for a refund and place a new order separately.{/exchangesAllowed}

Refund Methods

Refunds can be issued through the following methods:

{#refundMethods}

  • {method}

{/refundMethods}

Return Tracking

After shipping the product, please provide your return tracking number to expedite the refund process.

Return Summary Table

Product Order Number Reason for Return Requested Action
{#returnedItems}{productName} {orderNumber} {returnReason} {requestedAction}{/returnedItems}

Additional Notes

{additionalNotes}

This document template includes dynamic placeholders for automated document generation with Documentero.com. Word Template - Free download

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Use Cases

Automate Product Return Policy Using Forms

collect return policy details from product teams via web form to auto-generate policy document
create customizable return policy templates for merchants to fill out online
allow store managers to generate store-specific return policies by submitting a form
gather regional return rules from compliance teams to generate territory-specific policies
enable vendors to self-submit return policy requirements through a branded form

Generate Product Return Policy Using APIs

generate product return policy automatically when new product category is created in PIM system
trigger return policy generation via API when onboarding new seller in e-commerce platform
auto-create return policy document on product launch using backend API call
integrate API to update return policy when terms change in legal management system
generate multilingual return policy through API based on country setting in CMS

Integrations / Automations

auto-generate return policy from Airtable product data using Zapier
create return policy document when new listing is added in Shopify store
sync return policy creation with Notion content updates using Make
trigger document generation from Jotform response using Zapier
generate updated return policies from Google Sheets inventory tracker

Other templates in Retail & eCommerce

Helps plan restocking of products based on past week’s sales and inventory levels.
Acknowledges receipt of a returned product and outlines next steps such as refund or exchange.
Details the current balance, recent transactions, and expiration of a gift card.
Authorizes and tracks product returns or exchanges with customer details.