Email the assignee in Azure DevOps
When Assigned To changes, email that person in Azure DevOps.
The automation is triggered by updates to the 'Assigned To' field and will send a customized email to the new assignee, unless the field is cleared. You'll need to set an optional email copy before enabling the automation.
Prerequisite: Install Automations App on your Azure DevOps organization
Trigger — Work Item Update
This trigger activates when the 'Assigned To' field of any work item is updated. It does not trigger on link or comment changes.
Configured in this template
- Work item types: all (no filter)
- Changed fields (optional filter): Assigned To
You can customize
- Limit to specific work item types if needed.
- Add other fields to the trigger if monitoring multiple changes.
Condition — Work item fields
This condition checks if the 'Assigned To' field is not empty. If the field is cleared, the automation stops here.
Configured in this template
- Check: This work item
- Require: All of Items
- Field conditions: Assigned To Is Not Empty
- Match logic: All conditions must match (AND)
- Related work item conditions: (none)
You can customize
- Add additional conditions to refine when the email is sent.
- Change match logic to OR if any condition should trigger the action.
Action — Send customized email
This action sends an HTML email to the assignee using the platform's mailer. The email includes a link to the work item.
Configured in this template
- To:
{trigger.AssignedToEmail} - From: notifications@documentero.com
- Subject: `Assigned:
{trigger.Title}` - Body (HTML): `<p>You were assigned <a href="
{trigger.Url}">#{trigger.Id}{trigger.Title}</a>.</p>`
You can customize
- Modify the email body to include additional details or instructions.
- Change the sender email address if needed for your organization.
Full automation
Common questions
How do I email the assignee in Azure DevOps?
What fields are required to enable this automation?
Can I change the work item types this automation applies to?
How can I test this automation?
Can I schedule this automation to run at specific times?
Visual Studio Marketplace
Automations
Automate Azure DevOps workflows with triggers, actions, conditions, and scheduled rules.
Other Notifications templates in Automations.
Send email when a work item is closed
When State changes to Completed (Closed or Done), send an email.
Notify team on high-priority bugs
When a Bug is created with Priority 1, email the team.
Email when a work item is deleted
When a work item is deleted, email the id, title, and who changed it. Run now is not available — delete an item to test. The Boards link may 404 after delete.